One of the core components of Harvest Clock is the Unit. A Unit is the tool that Harvest Clock uses to measure how much work is performed. 

To design a new unit, you select Unit from the left menu of the Admin system.  At the top of the page, there is a button that says 'Add Units'. 

All Units have a name, a minimum, maximum and default value. In the Units field, type in the name of what you are measuring. For example, you could put in Bucket if you were paying by the bucket for Cherries. The minimum is the smallest possible entry, the maximum is the largest possible entry, and the default is starting number that's automatically entered.  

Note: If the minimum, maximum, and default are all the same, then Harvest Clock will assume that the quantity will be whatever number you have entered, and not prompt the user to enter that information. This is useful for people who pay for 1 item at a time and don't want the Clerk to have to enter it. 

Arc Slider 

The Arc Slider is the next system. The Arc slider is a tool designed to make it easier to enter the amount of work that was done. For example, if the minimum amount of work was 1, the maximum was 5, and the default was 1, and you turn on the Arc Slider, anytime you tried to enter a quantity you would be able to slide to a number between 1 and 5. It would start with the number 1. An option in the Arc Slider is to enter a Divisor. A Divisor is how finely the Arc is cut up. If you entered .5 in the Divisor, you'd be able to select 1, 1.5, 2, 2.5, 3, 3.5, etc. If the Divisor was 1, you would be able to get 1, 2, 3, 4, 5. 


The next section asks if your unit is a weight. If it's no, we still enter a default weight for whatever is getting worked on. If we were paying to pick cherries by the bucket, but the weight of each bucket is suppose to be 18 pounds, we would enter 18 here. If you turn the weight on, then Harvest Clock assumes you have a scale available. It will then prompt you for a tare, that it will automatically subtract from the gross weight that is entered. If you connect a scale to Harvest Clock, and the Unit Weight is enabled, it will give you some tools to fetch the weight out of the scale instead of manually entering it. 


The most complex section of setting up a unit is Labels. A label is any kind of serialized number that gets put on a Bin, a Pallet, etc. In some cases, a Label is harvested with 1 person. In other cases, there may be 2+ people working to fill the same Label / Bin / Pallet. 

Label Name

To use the Label, first you enable it by selecting Yes. Then you give the Label a name, which would be something like Bin, Pallet, etc. 

Label RegEx

Next, you enter a Label RegEx. A Label RegEx is the way that we make sure that the number or characters that are being scanned are valid. It's kinda complicated so feel free to chat with support about setting this up properly. 

Example Label RegEx are: 

.* Allow you to enter anything.
[0-9]{8} Any combination of numbers that was 8 characters long.
ABC[0-9]{8} Anything that starts with ABC, then followed by 5 numeric characters. ABC12345, ABC23456 etc. 

Label Max Count

A Label Max Count basically says how many 'Units' fit into a Label/Bin. For example, if you are harvesting Cherries, and you have a Bin, and the maximum amount of Buckets you want in a Bin is 17, you would set the Label Max Count to 17.

Label Max Count Stop

Label Max Count Stop prevents the clerk from entering more units into a label  (Buckets into a Bin) after it's full. If Label Max Count Stop is set to no, Harvest Clock will let more units into the label, but it warns them. 

Print Summary on Max Count

Once Harvest Clock counts a number of units into a label (Buckets into a Bin), this option will force it to print a summary of the bin. (a detailed Bin ticket of sorts) Turning on Print Summary on Max Count automatically turns off the backup print feature, so you will only get the Print Summaries. 

Label Sticky

Turning on Label Sticky means that after you scan and save a new ticket, it will automatically start the new ticket with the old Label number so you don't have to scan it again. For example, if you scan a bin ticket and then start scanning buckets into it, you would only have to scan the Label (Bin) once and then you would only have to scan employees after. You can hit the 'undo' button above the scan/save button to delete the Label and start new. 

Is Label Barcode

If the Label has a barcode, this allows you to use the scanner to scan the barcode. Otherwise you have to manually enter it. 

Dock Ticket

Dock tickets are useful when you want to record that an employee harvested in one spot, but is going to get the weight later at a common weigh station. When the dock system is turned on, you create tickets like you would regularly, but then you can go to the dock ticket screen from another Harvest Clock user and record the weight. At the end fo the day, you can update the weight on your original tickets from the dock tickets. 

Employee Sticky

Turning on Employee Sticky means that after you scan and save a new ticket, it will automatically start the new ticket with the last employee number so you don't have to scan it again. You can hit the 'undo' button above the scan/save button to delete the employee number and start new. 

Check In

The checkin feature allows you to create a 0 unit ticket so that when you do payroll, you have the actual start time of when the employee started working. There is a button to the side of the scan / save button with a check mark on it that you hit and then scan the employee number. 

GPS Mode

Harvest Clock can use the GPS in your iPhone to record the location of where you are working.. If you turn it on, it's on all the time. If you use Timed Update, the software updates the GPS position every so many minutes. If you turn it off, the Harvest Clock will get get GPS updates. Using the GPS uses a lot of power so if you want it on all the time and have more than 300 tickets to record in a day, you may consider getting an external battery pack. 

Account Code

When you export data out of Harvest Clock, the account code is the code used by your accounting system to know what kind of work was being performed. 

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